Employee monitoring is the use of various methods of workplace surveillance to gather information about the activities and locations of staff members. "at work" includes where the employee is at a University Workplace whether or not he or she is actually performing work at the time, or at any other place while performing work for the University or utilising University resources or services; Monitoring emails and internet use Information that your employer must give you Your employer should give you their policy on email and internet use in the workplace, which should include the use of social … internet usage, including browsing history, content downloads and uploads, video and audio file access, and any data input using the IT Resources; and Employees (including those in Campus Safety and Security) whose normal duties include review of camera footage and of building access (including use of building access devices); or the Senior Deputy Vice-Chancellor; In the course of normal … (21) The University also provides notice to Employees about Surveillance (including Monitor… it conducts Surveillance in the form of Monitoring in the Workplace; However, it is still a form of "Surveillance" as defined in the Act. (1) The purpose of this Policy is to describe the circumstances in which the University conducts Surveillance of its Employees. However, and for the avoidance of doubt, Monitoring does not involve actively investigating or keeping track of an individual or his or her activities. connection of devices (whether or not owned by the University) to IT Resources and the Network. Tomczak’s adviser, Tara Behrend, associate professor of I-O psychology at George Washington University and an expert on privacy and ethical implications of workplace monitoring, said that not all surveillance … where there is a risk of disclosure of the identity, or exposure to reprisals, of a person who has made a public interest disclosure under the University's policy relating to public interest disclosures; where Surveillance information or records are aggregated in a format that does not identify specific individuals, including Employees, for example, for operational support reasons. However, an employer who conducts surveillance or monitors their staff … Tracking non-work-related activities and information, such as health data, may challenge … 4, No. Status and Details 8 December 2020 Covid has seen the rapid growth in digital technologies at work. (6) This Policy should be read in conjunction with relevant University policies, including: Workplace monitoring is a practice that involves keeping an eye on activities and conditions in a workplace for health, security, and business reasons. how it will be carried out; Surveillance and monitoring in the workplace have evolved alongside advancing technologies, presenting ever-multiplying opportunities, risks, and emerging ethical questions. Part B - Notice Requirements WORKPLACE SURVEILLANCE POLICY. In the context of the increasing digitalisation of work, there are many … Workplace monitoring is conceptualized to be part of the security management glossaries that are implemented and executed by the company management. The Act restricts computer surveillance by employers including monitoring or recording of information accessed and sent. "Network" means network hardware and the services operating on the hardware or utilising the hardware to perform tasks, whether wired or wireless. It also includes routine review of that information or those records to ensure the integrity, security and service delivery of the University's systems, including IT Resources and Networks. the University acts in accordance with its policies relating to email or internet access that have been notified to the employee in advance in such a way that it is reasonable to assume the employee is aware of and understands the relevant policy; and. Workplace monitoring is not a new thing, even though how companies monitor employees has changed drastically along with technological advancements. a Deputy Vice-Chancellor and Vice-President; the University Secretary and General Counsel; or. Information collected through monitoring should be kept secure. where the University considers this is reasonably necessary to avert a serious and imminent threat of: However, and for the avoidance of doubt, Monitoring does not involve actively investigating or keeping track of an individual or his or her activities. This lesson provides information about the types of workplace monitoring. camera surveillance which is surveillance by means of a camera that monitors or records visual images of activities on premises or in any other place; (5) The University may take disciplinary action, up to and including termination of employment, for any breach of this Policy. Employees (including those within Information Technology and Digital Services) whose normal duties include routine back up or restoration of data, conduct of audits, review of web filtering, email filtering, document retrieval or logs, or other activities relating to the University's systems, including IT Resources and Networks; the University Secretary and General Counsel; or Privacy Policy and Privacy Management Plan; and it conducts Surveillance in the form of Monitoring in the Workplace; where authorised under the Act or this Policy, it conducts Workplace Surveillance other than Monitoring; and. Print These cameras (including any casings) are not covered or hidden, and Monitor activities on an ongoing and continuous basis; Computer Monitoring - the University conducts ongoing Monitoring of the following: University email accounts, and emails sent or received using a University email account or a University server; internet usage, including browsing history, content downloads and uploads, video and audio file access, and any data input using the IT Resources; and. the type of Surveillance or new form of Monitoring to be carried out; whether it will be continuous or intermittent; and. in the case of Monitoring by cameras, by means of physical signage at the entrances to or within campus grounds; Surveillance Consisting of Monitoring the content or attachments of the email would or might result in unauthorised interference with, damage to or operations of an IT Resource (including any program run or data stored on any IT Resource); the sender of the email has been identified as having previously sent malicious content to the organisation; the University is not aware (and cannot reasonably be expected to be aware) of whether an employee has sent that email or of the identity of the employee who has sent that email. Under the Act, surveillance of an employee’s computer use can only be carried out where: 1. for legitimate purposes related to the employment of Employees; when it will start; Electronic surveillance in the workplace is a major threat to your right to privacy. for new methods of Monitoring, specific written notice to all Employees (which may be given by email) at least 14 days before that routine Monitoring commences. Monitoring in the workplace … "Malicious Content" means content of a profane or inappropriate manner including, but not limited to: serious violence to a person; However, it does provide and make available for use by Employees equipment and devices that have functionality to monitor and record their geographical location or movement, for example: It also regulates the surveillance of internet access by employees and prohibits the blocking of emails. emails sent or received using University email accounts or through University servers, storage volumes, download volumes, browsing or downloading history on IT Resources; and Workplace surveillance laws allow cameras to be used only for legitimate business reasons. access, use or disclose information or records obtained in the course of Monitoring for Surveillance in relation to individual Employees. blocking emails or internet access of an employee except as permitted under the Act and University policies, including Part C of this Policy. wired and wireless data point connections installed in University buildings. Associated Information by means of regular (usually every six months) reminder notifications to all Employees by the Vice-President, People and Advancement; GUIDELINES i. the integrity, security and service delivery of its systems and Networks; and the Vice-Chancellor and President; (19) For the avoidance of doubt, Surveillance requests made under clause (17) will only be approved if the Vice-Chancellor and President is reasonably satisfied that: (20) This Policy is formal notice to Employees that the University does the following in accordance with this Policy: (21) The University also provides notice to Employees about Surveillance (including Monitoring) in other formats as follows: (22) For Surveillance approved under Part A, the University must send a written notice to an individual employee (which may be given by email) before that Surveillance commences. there is no less intrusive alternative, reasonably available, in the circumstances, including, but not limited to, any need for urgency; Section 1 - Purpose and Context (24) Written notice to an employee under clause (22) will not be provided: For the avoidance of doubt words or terms used in this Policy have the same meanings given to them in the Act. While technology has … However, it does provide and make available for use by Employees equipment and devices that have functionality to monitor and record their geographical location or movement, for example: mobile telephones, hand-held radios, laptops, tablets and similar devices; University-owned vehicles with global positioning systems installed; fuel cards issued for University-owned vehicles; and. Top of PageSection 4 - Surveillance Procedures Top of PageSection 3 - Policy Statement damage to property (including disruption to the University's business, systems or operations). Employee Monitoring is the act of employers surveying employee activity through different surveillance methods. whether it will be for a specified limited period or ongoing. For smaller businesses, the main reason for employee monitoring is to make sure that there is no unethical or illegal activity in the workplace while ensuring that technology provided is being used … (25) The Act prohibits the University from blocking an employee from accessing the internet or sending or receiving emails unless: Surveillance and Surveillance Information and Records, Part C - Blocking of Email or Internet Use, Mobile Telephony and Communication Devices Policy, Whistleblowing (Reporting Corruption and Other Wrongdoing) Policy, Independent Commission Against Corruption. More … Workplace Surveillance Policy 1 Purpose Technology improvements have made devices which fall within the statutory definition of surveillance devices commonplace. "Surveillance" of an Employee means surveillance of an Employee by any of the following means: Employees (including those within Information Technology and Digital Services) whose normal duties include routine back up or restoration of data, conduct of audits, review of web filtering, email filtering, document retrieval or logs, or other activities relating to the University's systems, including IT Resources and Networks; Employees (including those in Campus Safety and Security) whose normal duties include review of camera footage and of building access (including use of building access devices); or. The purpose of the Workplace Surveillance Policy is to ensure that a transparent environment exists within (company) with regard to surveillance and that … There are a number of tools that can be used … "Policy" means this Workplace Surveillance Policy and includes any Schedules or attachments; "Surveillance" of an Employee means surveillance of an Employee by any of the following means: camera surveillance which is surveillance by means of a camera that monitors or records visual images of activities on premises or in any other place; computer surveillance which is surveillance by means of software or other equipment that monitors or records the information input or output, or other use, of a computer (including, but not limited to, the sending and receipt of emails and the accessing of internet websites); tracking surveillance, which is surveillance by means of an electronic device the primary purpose of which is to monitor or record geographical location or movement (such as a global positioning system tracking device); "Surveillance Information" means information obtained, recorded, monitored or observed as a consequence of Surveillance of an Employee; "Surveillance Record" means a record or report of Surveillance Information; "University" means Western Sydney University; "Workplace" means any University premises, or any other place, where employees work, or any part of such premises or place. 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